Receipt and inspection
When a shipment lands, note time of receipt, package condition, visible condensation, temperature indicators if available, and the condition of internal packaging. Tie those notes back to the lot numbers you record internally.
Storage and handling notes that help preserve batch integrity after receipt.
This guide focuses on practical storage and handling controls: temperature planning, receipt checks, labelling, freeze-thaw management, and how to document deviations.
Storage planning
Separate short-term handling from long-term storage. Lab teams should know the intended temperature band before the parcel arrives so the batch does not sit unreconciled while storage space is arranged.
Prepare labels first. Know where the batch will be logged and stored before receiving it.
Protect from light where relevant. Light exposure notes should be documented if they form part of the supplier guidance.
Handling controls
Limit unnecessary temperature cycling, repeated handling, and informal relabelling. If the material is subdivided or moved internally, document the transfer and who performed it.
Deviation logging
If the material arrives warm, is held outside its intended temperature band, or has unclear lot documentation, log the deviation immediately and quarantine until reviewed.
Simple rule If a handling event would matter during an internal audit, write it down while it is fresh.